Invoice
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15 features

Everything you needto get paid.

Every feature of Openn Invoice, with the screen you will use for it.

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Free for 5 invoices a month.

Invoices · 6

Make the invoice and send it.

Invoices with the tax worked out

Pick a customer, add what you sold and issue. The tax for your country is added up as you type.

  • The currency and the due date are filled in for you, and both can be changed.
  • Send it on WhatsApp, by email or as a link, with the message already written.
  • See when you sent it and when your customer viewed it.

See the steps

Quotations your customer can accept

Send your price before the sale. Your customer accepts it on the link, and it becomes an invoice.

  • Ask for a deposit, or split the job into stages.
  • You see who accepted it and when.
  • Turn an accepted quotation into an invoice without typing it again.

See the steps

Recurring invoices

Pro and above

For work you bill again and again, the invoice is made for you every week, month, quarter or year.

  • Same customer, items and prices each time.
  • Have it issued for you, or get a draft to check first.
  • Stop it whenever you like. Invoices already made stay as they are.

See the steps

Credit notes and cancelling

An issued invoice cannot be edited, so your records stay clean. Cancel it, or take part of it back with a credit note.

  • A cancelled invoice is kept, and its number stays used.
  • Duplicate it for a new draft with the same details.
  • A credit note lowers what the customer owes on that invoice.

See the steps

Late fees, early-payment discounts and payment plans

Set the terms before you issue, and give a customer more time when they need it.

  • Charge a late fee when an invoice is paid late.
  • Give a discount for paying early.
  • Split what is owed into 2, 3, 6 or 12 monthly instalments.

See the steps

Projects, purchase orders and retainers

Invoice one job in stages, and keep track of what is left on a customer’s purchase order.

  • When a stage is reached, its draft invoice is ready to check and issue.
  • Every invoice with a PO number counts against that purchase order.
  • Retainers for the same amount every month.

See the steps

Get paid · 4

See who has paid, and remind who has not.

Record payments, in full or in part

Your customer pays you directly, into your own account. Recording the payment marks the invoice Paid.

  • Part payments leave the invoice Part paid, with what is still owed.
  • Keep how it was paid, the date and a reference.
  • Add a photo or PDF as proof.

See the steps

Match payments from your bank statement

Pro and above

Upload your statement and each payment is matched to its invoice for you to confirm.

  • Upload it as Excel, CSV or PDF.
  • Each payment is shown with the invoice it most likely pays.
  • Pick another invoice, or undo a match made by mistake.

See the steps

Reminders that come from you

Home lists who to remind today. You send each reminder yourself, from your own WhatsApp or email.

  • One polite message, already written. Change its words if you like.
  • Not the right day? Choose a later date and the invoice comes back then.
  • Nothing is ever sent automatically.

See the steps

A private page for each customer, and Messages

Messages need Pro and above

Each customer has a page with their invoices, payments and how to pay. What they write to you arrives in Messages.

  • The page opens only with a code sent to their email.
  • They can say “I’ve paid”, ask a question or dispute an invoice.
  • One conversation for each customer.

See the steps

Customers and items · 2

The people and things you bill.

Customers and items, saved once

Save the people you bill and the things you sell, then pick them on every invoice.

  • A customer or item you type on an invoice is saved for next time.
  • Each item keeps its price, unit and tax rate.
  • Free keeps up to 10 customers and 10 items. Paid plans have no limit.

See the steps

Bring your list from a spreadsheet

Moving from Excel, Google Sheets or another app? Upload a CSV file instead of typing everything again.

  • Column names do not need to match exactly.
  • A name that already exists is skipped, and nothing is replaced.
  • A template is there to copy.

See the steps

Reports and settings · 2

Your numbers, and how your invoices look.

Reports and tax

Your sales and the tax on them for any period, with a file to download for your accountant.

  • This month, last month, this quarter or the year.
  • Invoices, net sales, tax charged and tax due, with sales grouped by tax rate.
  • Download the sales register as a CSV file.

See the steps

Your brand on every invoice

Your logo, your colour and your ways to pay, set once and used on every new invoice.

  • Upload your logo and signature, pick a colour and one of three designs.
  • Show your bank details or a payment link.
  • Download all your data at any time.

See the steps

Team · 1

Work with your staff and your accountant.

Your team and your accountant

Pro and above

Each person signs in with their own email and has a role that decides what they can do.

  • Pro includes your accountant, at no extra cost.
  • Team is for up to 3 people and Business for up to 10.
  • Resend or cancel an invite while it waits.

See the steps

Built for 44 countries.

Each one has its own tax, currency and invoice layout.

Find your country

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Send your next invoice with us.

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Free for 5 invoices a month.