For video studios
Invoice software for video studios
Quote a production, take an advance before the shoot and bill crew, kit and edit days line by line.
Free for 5 invoices a month.
The Openn Group
EIN / Sales tax permit12-3456789
Estimate
QT/2026/0014
- Date
- Oct 5, 2026
- Valid until
- Oct 20, 2026
Bill to
Brew Street Cafe
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Brand film, shoot days | 2,000.00 | ||
| Edit and grade, days | 1,400.00 | ||
| Location hire | 400.00 |
Total$3,800.00
Who it is for
What video studios invoice for.
For video production houses, animation studios and editors. A job has a pre-production advance, shoot days with hired crew and kit, and post-production billed on delivery.
Estimate QT/2026/0014Invoice OG/2026/0046
Waiting for replyAcceptedDraftBrew Street Cafe
$4,500.00
Production quotes
Build the quote with lines for pre-production, shoot days, crew, kit and edit. On approval it becomes an invoice in one click.
OG/2026/0046
DuePart paid$4,500.00
Paid $1,350.00Remaining $3,150.00
An advance before the shoot
Invoice the advance, or record it as a part payment so the final invoice shows only the balance.
Shoot and edit days
Enter days as the quantity and the day rate as the price, one line per role or piece of kit.
Location, travel and hire costs
Pass them on as their own lines with the right tax.
Monthly content retainers
On Pro, set a recurring invoice for clients who take a fixed number of films each month.
The tax, currency and invoice title follow your country. See your country
Getting paid
How video studios get paid.
Please find invoice OG/2026/0046 for $3,800.00 from The Openn Group, due on Oct 20, 2026.
invoice.theopenngroup.com/i/7kq2
- Sent by youEmail
- Not viewed yetViewed
Send it yourself
Share the invoice from your own email or any app on your phone. The track turns to Viewed when your customer opens it.
To pay
$3,800.00
How to pay
- Account number
- 000123456789
- Routing no.
- 021000021
Your customer sees how to pay
Each customer gets a page with what they owe and your account number and Routing number, as they are on the invoice.
OG/2026/0046Brew Street Cafe
DuePaid+$3,800.00
10/05/2026 · BREW STREET CAFE/OG-2026-0046
Matched from your bank statement
Match it from your statement
On Pro, upload your bank statement. Dates written like 10/05/2026 are read correctly, and you match each payment in one click.
FAQ
Questions from video studios.
Can I bill half before the shoot and half on delivery?
Yes. Send two invoices, or one invoice with the first half recorded as a part payment.
The client added a shoot day. How do I bill it?
Add a line to the invoice before you send it, or send a short invoice for the extra day.
Can producers on my team raise invoices?
Team covers 3 people and Business 10, each with a sign-in and a role.
Can I put usage terms on the invoice?
Yes. Notes and terms are your own wording and print on the invoice.
Have another question? Contact us
Other work
Not quite your line of work?
- DesignersQuote a project, bill it in stages and see which milestone is still unpaid.
- ConsultantsBill retainers, day rates and fixed engagements without building a spreadsheet for each client.
- AgenciesRetainers, project fees and media costs for every client, with one view of who has not paid.
- FreelancersMake a proper invoice in a minute, send it on WhatsApp or email, and know when to nudge.
- DevelopersBill sprints, milestones and support retainers, in your client’s currency.
- PhotographersTake a booking deposit, bill the balance after the shoot and keep prints and albums on the same invoice.
- ArchitectsBill each design stage against the agreed fee and keep site visits and consultants apart.
- RecruitersInvoice placement fees, retained searches and contractor hours, and follow up the day a fee falls due.
- ContractorsEstimate the job, take a deposit for materials and bill the rest as the work moves.
- CoachesBill sessions, packages and monthly programmes, and see who has paid before the next session.
- IT companiesBill support contracts, projects and licences on time every month, across a team.
Send your next invoice with us.
Free for 5 invoices a month.