For designers
Invoice software for designers
Quote a project, bill it in stages and see which milestone is still unpaid.
Free for 5 invoices a month.
The Openn Group
EIN / Sales tax permit12-3456789
Invoice
OG/2026/0046
- Date
- Oct 5, 2026
- Due
- Oct 20, 2026
Bill to
Brew Street Cafe
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Brand identity, second milestone | 1,000.00 | ||
| Extra round of changes, hours | 180.00 |
Total$1,180.00
Who it is for
What designers invoice for.
For brand, product and interior designers who work alone or in a studio of a few people. Most of your work is a fixed fee split into stages, with a monthly retainer or two on the side.
- Stage 1 · 30%$450DuePaidStage 2 · 40%$600DueStage 3 · 30%$450Draft
Project fees in milestones
Send a quote with the full scope. When the client says yes, turn it into an invoice in one click and bill each milestone as its own invoice.
OG/2026/0046
DuePart paid$1,500.00
Paid $450.00Remaining $1,050.00
A deposit before work starts
Invoice the deposit on its own, or send the full invoice and record the deposit as a part payment. The invoice shows what is still due.
Monthly retainers
On Pro, set a recurring invoice for the retainer and it is made for you on the date you pick each month.
Extra rounds of changes
Add the extra work as a new line or a new invoice at your hourly or day rate, so it never rides along for free.
Fonts, stock and printing you paid for
Bill them as their own lines with the right tax, separate from your fee.
The tax, currency and invoice title follow your country. See your country
Getting paid
How designers get paid.
Please find invoice OG/2026/0046 for $1,180.00 from The Openn Group, due on Oct 20, 2026.
invoice.theopenngroup.com/i/7kq2
- Sent by youEmail
- Not viewed yetViewed
Send it yourself
Share the invoice from your own email or any app on your phone. The track turns to Viewed when your customer opens it.
To pay
$1,180.00
How to pay
- Account number
- 000123456789
- Routing no.
- 021000021
Your customer sees how to pay
Each customer gets a page with what they owe and your account number and Routing number, as they are on the invoice.
OG/2026/0046Brew Street Cafe
DuePaid+$1,180.00
10/05/2026 · BREW STREET CAFE/OG-2026-0046
Matched from your bank statement
Match it from your statement
On Pro, upload your bank statement. Dates written like 10/05/2026 are read correctly, and you match each payment in one click.
FAQ
Questions from designers.
Can I send a quote first and invoice later?
Yes. A quote becomes an invoice in one click, with the same lines, customer and tax, so you never type it twice.
How do I bill a project in stages?
Send one invoice per milestone, or one invoice and record each payment against it as it arrives. Either way you see what is paid and what is still due.
Can my client see everything they owe in one place?
Yes. Each customer gets a page with their invoices and what is unpaid. Share the link with them once. It opens with a code sent to their email.
Does it chase late payers for me?
It tells you who is late. You send the reminder yourself from WhatsApp or email in one click, so nothing goes out without you.
Have another question? Contact us
Other work
Not quite your line of work?
- ConsultantsBill retainers, day rates and fixed engagements without building a spreadsheet for each client.
- AgenciesRetainers, project fees and media costs for every client, with one view of who has not paid.
- FreelancersMake a proper invoice in a minute, send it on WhatsApp or email, and know when to nudge.
- DevelopersBill sprints, milestones and support retainers, in your client’s currency.
- PhotographersTake a booking deposit, bill the balance after the shoot and keep prints and albums on the same invoice.
- ArchitectsBill each design stage against the agreed fee and keep site visits and consultants apart.
- RecruitersInvoice placement fees, retained searches and contractor hours, and follow up the day a fee falls due.
- ContractorsEstimate the job, take a deposit for materials and bill the rest as the work moves.
- CoachesBill sessions, packages and monthly programmes, and see who has paid before the next session.
- Video studiosQuote a production, take an advance before the shoot and bill crew, kit and edit days line by line.
- IT companiesBill support contracts, projects and licences on time every month, across a team.
Send your next invoice with us.
Free for 5 invoices a month.