For recruiters
Invoice software for recruiters
Invoice placement fees, retained searches and contractor hours, and follow up the day a fee falls due.
Free for 5 invoices a month.
The Openn Group
EIN / Sales tax permit12-3456789
Invoice
OG/2026/0046
- Date
- Oct 5, 2026
- Due
- Oct 20, 2026
Bill to
Brew Street Cafe
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Placement fee, Senior Analyst | 3,500.00 | ||
| Background check | 100.00 |
Total$3,600.00
Who it is for
What recruiters invoice for.
For recruitment agencies and independent recruiters. You bill a fee when a candidate starts, a retainer in stages for a search, or hours for contractors you place.
- Stage 1 · 30%$1,050DuePaidStage 2 · 40%$1,400DueStage 3 · 30%$1,050Draft
Retained search in stages
Quote the full fee, turn the quote into an invoice, and bill each stage as its own invoice or as part payments.
Brew Street Cafe
OG/2026/0041 · $3,500.00 · 7 days late
Hello Brew Street Cafe, invoice OG/2026/0041 for $3,500.00 was due on Sep 28, 2026. Could you please arrange the payment?
Fees that are paid late
Overdue invoices are listed on your home screen. Send the reminder by email or WhatsApp in one click.
Placement fees
Invoice the fee when the candidate starts. Put the role and the start date in the description so the client’s accounts team can match it.
Contractor hours
Enter the hours or days as the quantity and the charge rate as the price, weekly or monthly. On Pro a recurring invoice saves retyping the lines.
Advertising and background checks
Add costs you pass on as their own lines.
The tax, currency and invoice title follow your country. See your country
Getting paid
How recruiters get paid.
Please find invoice OG/2026/0046 for $3,600.00 from The Openn Group, due on Oct 20, 2026.
invoice.theopenngroup.com/i/7kq2
- Sent by youEmail
- Not viewed yetViewed
Send it yourself
Share the invoice from your own email or any app on your phone. The track turns to Viewed when your customer opens it.
To pay
$3,600.00
How to pay
- Account number
- 000123456789
- Routing no.
- 021000021
Your customer sees how to pay
Each customer gets a page with what they owe and your account number and Routing number, as they are on the invoice.
OG/2026/0046Brew Street Cafe
DuePaid+$3,600.00
10/05/2026 · BREW STREET CAFE/OG-2026-0046
Matched from your bank statement
Match it from your statement
On Pro, upload your bank statement. Dates written like 10/05/2026 are read correctly, and you match each payment in one click.
FAQ
Questions from recruiters.
A candidate left early and I owe a rebate. How do I handle it?
On a paid plan, issue a credit note against the invoice for the amount you are giving back.
Can I add a purchase order number?
Yes. Put the client’s PO number in the invoice notes or the line description and it prints on the invoice.
How do I know a fee has landed?
Record it yourself, or on Pro upload your bank statement and accept the suggested matches.
Can my accountant see the numbers without changing anything?
On Pro, Team or Business, add them with the Accountant role. They can see reports but cannot change invoices.
Have another question? Contact us
Other work
Not quite your line of work?
- DesignersQuote a project, bill it in stages and see which milestone is still unpaid.
- ConsultantsBill retainers, day rates and fixed engagements without building a spreadsheet for each client.
- AgenciesRetainers, project fees and media costs for every client, with one view of who has not paid.
- FreelancersMake a proper invoice in a minute, send it on WhatsApp or email, and know when to nudge.
- DevelopersBill sprints, milestones and support retainers, in your client’s currency.
- PhotographersTake a booking deposit, bill the balance after the shoot and keep prints and albums on the same invoice.
- ArchitectsBill each design stage against the agreed fee and keep site visits and consultants apart.
- ContractorsEstimate the job, take a deposit for materials and bill the rest as the work moves.
- CoachesBill sessions, packages and monthly programmes, and see who has paid before the next session.
- Video studiosQuote a production, take an advance before the shoot and bill crew, kit and edit days line by line.
- IT companiesBill support contracts, projects and licences on time every month, across a team.
Send your next invoice with us.
Free for 5 invoices a month.