Kenya
KenyaQuotations, reminders and payment tracking for businesses in Kenya
Quotations and invoices in shillings with 16% VAT and your KRA PIN.
Free for 5 invoices a month. Pro from Ksh 499 a month.
Before you start. KRA requires businesses to issue invoices through eTIMS for them to count as valid tax invoices. Openn Invoice is not connected to eTIMS, so in Kenya use it for quotations, reminders and keeping track of who has paid.
The Openn Group
KRA PINA123456789B
Quotation
QT/26-27/0014
- Date
- 5 Oct 2026
- Valid until
- 20 Oct 2026
Bill to
Brew Street Cafe
| Item | Qty | Rate | VAT | Amount |
|---|---|---|---|---|
| Logo design | 16% | 40,000 | ||
| Menu cards | 16% | 17,000 | ||
| Shop signboard | 16% | 30,000 |
SubtotalKsh 87,000
VAT 16%Ksh 13,920
TotalKsh 100,920
Set for Kenya
Made for how Kenya invoices.
Logo designKsh 40,000
VAT16%
- VAT 16%
- Ksh 6,400
TotalKsh 40,000Ksh 46,400
VAT
VAT is 16% on most goods and services. Exports are zero-rated.
The Openn Group
KRA PIN A123456789B
InvoiceTax Invoice
OG/26-27/0046
KRA PIN
The KRA PIN is a letter, nine digits and a letter. With it saved, your invoices are titled “Tax Invoice”. Without it they are a plain “Invoice”.
123456789Ksh 1,234,568
- On an invoice
- 5 Oct 2026
- On a bank statement
- 05/10/2026
KES and local dates
Amounts are in Kenyan shillings, in whole units with no decimals, and you can pick another currency on any invoice. A bank statement you upload is read the way banks in Kenya write dates.
- OG/25-26/021128 Jun 2026
- OG/25-26/021230 Jun 2026
- OG/26-27/00011 Jul 2026
Financial year from 1 July
Invoice numbers start a new series each July, so the first invoice of the year is OG/26-27/0001.
What a Tax Invoice needs to show in Kenya.
A Tax Invoice in Kenya carries:
- Your name, address and KRA PIN
- Your customer’s name and, for a business, their KRA PIN
- An invoice number and the date
- A description, quantity and unit price
- The taxable value, the VAT rate and the VAT amount
- The total
Check with your accountant for your case.
The Openn Group1
KRA PINA123456789B1
Tax Invoice
3OG/26-27/0046
- 3Date
- 5 Oct 2026
- Due
- 20 Oct 2026
Bill to
Brew Street Cafe2
KRA PINA567890123B2
| Item4 | Qty | 4Rate | VAT | Amount |
|---|---|---|---|---|
| Logo design | 16% | 40,000 | ||
| Menu cards | 16% | 17,000 | ||
| Shop signboard | 16% | 30,000 |
Subtotal5Ksh 87,000
VAT 16%5Ksh 13,920
Total6Ksh 100,920
How to pay
- Account number
- 000123456789
- SWIFT / BIC
- OPNNKE22
Authorised signatory
for The Openn Group
Getting paid
From invoice to paid, the way Kenya pays.
Please find invoice OG/26-27/0046 for Ksh 100,920 from The Openn Group, due on 20 Oct 2026.
invoice.theopenngroup.com/i/7kq2
- Sent by youEmail
- Not viewed yetViewed
Send it yourself
Share the invoice from your own email or any app on your phone. The track turns to Viewed when your customer opens it.
To pay
Ksh 100,920
How to pay
- Account number
- 000123456789
- SWIFT / BIC
- OPNNKE22
Your customer sees how to pay
Customers pay by M-PESA or bank transfer. Print your bank details, put your paybill or till number in the invoice notes, and add a payment link if you have one.
OG/26-27/0046Brew Street Cafe
DuePaid+Ksh 100,920
05/10/2026 · BREW STREET CAFE/OG-26-27-0046
Matched from your bank statement
Match it from your statement
On Pro, upload your bank statement. Dates written like 05/10/2026 are read correctly, and you match each payment in one click.
Keeping track
Who owes you, and what you sold.
Unpaid
Ksh 174,312
Ksh 146,729 overdue across 2 invoices
Mehta Pharma
OG/26-27/0039 · Ksh 99,548 · 6 days late
Share reminderEmail
Unpaid and overdue, on Home
Each late invoice has its reminder written. You send it yourself, from your own email or any app on your phone.
- This monthThis month
- This quarterThis quarter
- Invoices
- 1338
- Net sales
- Ksh 251,600Ksh 728,238
- VAT charged
- Ksh 35,156Ksh 99,178
Sales reports
Pick the month, the quarter or the year and see your sales for the period.
Pricing
What it costs in Kenya.
Free
Ksh 0
5 invoices a month
Unlimited quotations, up to 10 customers. Shows a few ads.
Pro
Ksh 499 a month
or Ksh 3,999 a year
Just you, on up to 3 devices, plus your accountant. Unlimited invoices, and payments matched from your bank statement.
Team
Ksh 999 a month
or Ksh 7,999 a year
Up to 3 people.
Business
Ksh 2,099 a month
or Ksh 16,999 a year
Up to 10 people.
Prices exclude VAT.
FAQ
Questions from Kenya.
Can I issue official invoices in Kenya from Openn Invoice?
KRA requires businesses to issue invoices through eTIMS for them to count as valid tax invoices. Openn Invoice is not connected to eTIMS, so in Kenya use it for quotations, reminders and keeping track of who has paid.
I am not registered for VAT. Can I still use it?
Yes. Leave the KRA PIN empty in settings and send invoices with no VAT on them. They are titled “Invoice” instead of “Tax Invoice”. VAT registration is required once taxable sales reach KES 5 million a year.
Can I bill customers outside Kenya?
Yes. Pick the customer’s country and currency on the invoice. A customer abroad is billed as an export, with no VAT added. You see the reason on the invoice before you send it.
What does it cost in Kenya?
Free covers 5 invoices a month. Pro is Ksh 499 a month or Ksh 3,999 a year, with unlimited invoices, recurring invoices and bank statement matching. Prices exclude VAT.
Have another question? Contact us
Other countries
Invoicing somewhere else?
Nigeria
South Africa
United Arab EmiratesSend your next quotation in Kenya.
Free for 5 invoices a month.