Invoice
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Poland

Quotations, reminders and payment tracking for businesses in Poland

Quotations and invoices (faktury) in złoty with VAT at 23%, 8% or 5% and your NIP.

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Free for 5 invoices a month. Pro from 6 $ a month.

Before you start. Poland made its national e-invoicing system, KSeF, mandatory in stages during 2026. Openn Invoice does not send invoices to KSeF, so in Poland use it for quotations, reminders and keeping track of who has paid.

Set for Poland

Made for how Poland invoices.

VAT

23% is the standard rate. 8% covers restaurants, passenger transport and housing, and 5% basic food and books.

VAT ID

The NIP is ten digits, written with the PL prefix for EU trade.

PLN and local dates

Amounts are in Polish zlotys, and you can pick another currency on any invoice. A bank statement you upload is read the way banks in Poland write dates.

Financial year from 1 January

Invoice numbers start a new series each January, so the first invoice of the year is OG/2026/0001.

What an invoice needs to show in Poland.

An invoice in Poland carries:

  1. The date of issue and a sequential number
  2. Your name, address and NIP
  3. Your customer’s name, address and NIP
  4. The date of supply or of payment received, if different from the invoice date
  5. The name, unit and quantity of the goods or services
  6. The unit price and value before tax, and any discounts
  7. The rate, the tax amount per rate and the total due

Check with your accountant for your case.

The Openn Group2

VAT IDPL12345678902

Invoice

1OG/2026/0046

14Date
5 Oct 2026
4Date of supply
1 Oct 2026
Due
20 Oct 2026

Bill to

Brew Street Cafe3

VAT IDPL56789012343

Item5VATAmount
Logo design23%2000,00
Menu cards23%900,00
Shop signboard23%1500,00

Subtotal64400,00 zł

VAT 23%71012,00 zł

Total75412,00 zł

How to pay

Account number
PL61 1090 1014 0000 0712 1981 2874
SWIFT / BIC
OPNNPL22

Authorised signatory

for The Openn Group

Getting paid

  1. Send it yourself

    Share the invoice from your own email or any app on your phone. The track turns to Viewed when your customer opens it.

  2. Your customer sees how to pay

    Customers pay by bank transfer (przelew) to your account number. Add a payment link if you take cards.

  3. Match it from your statement

    On Pro, upload your bank statement. Dates written like 05/10/2026 are read correctly, and you match each payment in one click.

Keeping track

Who owes you, and what you sold.

Unpaid and overdue, on Home

Each late invoice has its reminder written. You send it yourself, from your own email or any app on your phone.

Sales reports

Pick the month, the quarter or the year and see your sales for the period.

Pricing

What it costs in Poland.

  • Free

    0 $

    5 invoices a month

    Unlimited quotations, up to 10 customers. Shows a few ads.

  • Pro

    6 $ a month

    or 49 $ a year

    Just you, on up to 3 devices, plus your accountant. Unlimited invoices, and payments matched from your bank statement.

  • Team

    12 $ a month

    or 99 $ a year

    Up to 3 people.

  • Business

    24 $ a month

    or 199 $ a year

    Up to 10 people.

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Prices for Poland are in US dollars and exclude local tax.

Full pricing

FAQ

Questions from Poland.

Can I issue official invoices in Poland from Openn Invoice?

Poland made its national e-invoicing system, KSeF, mandatory in stages during 2026. Openn Invoice does not send invoices to KSeF, so in Poland use it for quotations, reminders and keeping track of who has paid.

I am not registered for VAT. Can I still use it?

Yes. Leave the VAT ID empty in settings and send invoices with no VAT on them.

Can I bill customers outside Poland?

Yes. Pick the customer’s country and currency on the invoice. A VAT-registered customer in another EU country is billed under the reverse charge, with no VAT added. A customer outside the EU is billed as an export. You see the reason on the invoice before you send it.

What does it cost in Poland?

Free covers 5 invoices a month. Pro is 6 $ a month or 49 $ a year, with unlimited invoices, recurring invoices and bank statement matching. Prices for Poland are in US dollars and exclude local tax.

Are the app and the invoices in Polish?

Not yet. The app and the printed labels on invoices are in English. What you type, such as item descriptions, notes and terms, can be in any language.

Have another question? Contact us

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Free for 5 invoices a month.