Invoice
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Spain

VAT invoice software for Spain

Invoices (facturas) in euros with IVA at 21%, 10% or 4% and your NIF.

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Free for 5 invoices a month. Pro from 8 € a month.

Set for Spain

Made for how Spain invoices.

VAT

21% is the general rate, 10% the reduced rate for things like hospitality and transport, and 4% the super-reduced rate for basic food, books and medicines. Locally the tax is called IVA.

VAT ID

Your NIF is the tax ID. For sales to other EU countries it is written with the ES prefix.

EUR and local dates

Amounts are in euros, and you can pick another currency on any invoice. A bank statement you upload is read the way banks in Spain write dates.

Financial year from 1 January

Invoice numbers start a new series each January, so the first invoice of the year is OG/2026/0001.

Not connected: Veri*factu. Spain is bringing in the Veri*factu rules for invoicing software. Openn Invoice is not a Veri*factu system.

What an invoice needs to show in Spain.

An invoice in Spain carries:

  1. A number and, where you use one, a series, in an unbroken sequence
  2. The date of issue, and the date of the sale if it is different
  3. The name or company name of you and your customer
  4. Your NIF, and your customer’s NIF when they are a business
  5. Both addresses
  6. A description of the goods or services and the unit price before tax
  7. The tax rate and the IVA as a separate amount

Check with your accountant for your case.

The Openn Group35

VAT IDESB123456784

Invoice

1OG/2026/0046

2Date
5 Oct 2026
2Date of supply
1 Oct 2026
Due
20 Oct 2026

Bill to

Brew Street Cafe35

VAT IDESB567890124

Item6VATAmount
Logo design21%500,00
Menu cards21%200,00
Shop signboard21%400,00

Subtotal1100,00 €

VAT 21%7231,00 €

Total1331,00 €

How to pay

Account number
ES91 2100 0418 4502 0005 1332
SWIFT / BIC
OPNNES22

Authorised signatory

for The Openn Group

Getting paid

  1. Send it yourself

    Share the invoice from your own email or any app on your phone. The track turns to Viewed when your customer opens it.

  2. Your customer sees how to pay

    Customers pay by bank transfer (transferencia) to your IBAN. Add a payment link if you take cards.

  3. Match it from your statement

    On Pro, upload your bank statement. Dates written like 05/10/2026 are read correctly, and you match each payment in one click.

Keeping track

Who owes you, and the VAT you charged.

Unpaid and overdue, on Home

Each late invoice has its reminder written. You send it yourself, from your own email or any app on your phone.

VAT reports, rate by rate

Pick the month, the quarter or the year. Sales are set out by VAT rate, for you or your accountant to check before filing.

Pricing

What it costs in Spain.

  • Free

    0 €

    5 invoices a month

    Unlimited quotations, up to 10 customers. Shows a few ads.

  • Pro

    8 € a month

    or 69 € a year

    Just you, on up to 3 devices, plus your accountant. Unlimited invoices, and payments matched from your bank statement.

  • Team

    17 € a month

    or 149 € a year

    Up to 3 people.

  • Business

    35 € a month

    or 299 € a year

    Up to 10 people.

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Prices exclude VAT.

Full pricing

FAQ

Questions from Spain.

Does Openn Invoice make a proper invoice for Spain?

Yes. Add your VAT ID in settings and each invoice is titled “Invoice”, with VAT worked out line by line at the rate you pick (21%, 10%, 4% and 0%) and totals in euros. What it has to show in Spain is listed on this page. Check with your accountant for your case.

Does it connect to Veri*factu?

Spain is bringing in the Veri*factu rules for invoicing software. Openn Invoice is not a Veri*factu system.

I am not registered for VAT. Can I still use it?

Yes. Leave the VAT ID empty in settings and send invoices with no VAT on them.

Can I bill customers outside Spain?

Yes. Pick the customer’s country and currency on the invoice. A VAT-registered customer in another EU country is billed under the reverse charge, with no VAT added. A customer outside the EU is billed as an export. You see the reason on the invoice before you send it.

What does it cost in Spain?

Free covers 5 invoices a month. Pro is 8 € a month or 69 € a year, with unlimited invoices, recurring invoices and bank statement matching. Prices exclude VAT.

Are the app and the invoices in Spanish?

Not yet. The app and the printed labels on invoices are in English. What you type, such as item descriptions, notes and terms, can be in any language.

Have another question? Contact us

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Free for 5 invoices a month.